Rolodex
built into your agency.

Help agency members find the right colleague, trainer, or officer and reach them through approved contact details or private in-app messaging.

Included in the $1.99 per-member agency plan.

Agency portal Open full size ↗

Agency settings control directory publication, who appears, contact privacy, messaging availability, and retention.

Everything Rolodex can do.

Built for administrators to manage and, where applicable, for approved members to use from the Pocket Protocols app.

Agency administration

Choose which approved, current membership statuses appear when the agency publishes or refreshes its directories
Control Rolodex app access separately from directory eligibility and disable Rolodex without changing restricted Members access
Set the agency ceiling and default for directory email and phone visibility
Let each member show or hide their own agency-owned email address and phone number when agency policy allows it
Enable or disable one-to-one messaging, choose message retention, and require an authorized moderator before messaging goes live
Keep login emails, personal contact data, hidden values, internal notes, and historical records out of Rolodex
Search by name, rank, assignment, qualification, officer position, training role, discipline, or public committee affiliation

Operations and member access

Sort by name, rank, or assignment and filter the directory for instructors, FTOs, or trainees
Show direct call and email actions only when the agency policy and member preference make that contact method visible
Start a private text conversation from a Rolodex profile and follow it from a Messages tab with unread counts
Send content-free message notifications, let members mute a conversation, and stop messages in both directions when one member blocks another
Let members report a received message while authorized moderators see only bounded context and ordinary administrators cannot browse conversations
Keep messaging online-only with clear reminders that it is not for emergencies or clinical information
Keep the internal agency membership directory separate from Contacts, which stores external people and organizations

Real screens from the agency portal and the Pocket Protocols member experience.

A Rolodex profile shows public agency affiliations, approved contact methods, and a private in-app message action.Open full size ↗

Portal to pocket

Configure the workflow in the agency portal, choose who can see it, and publish the result to approved app members.

We verify every agency setup before creating the organization.